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Lead Generation – Sole Source or Supplement to Outside Sales

Often I am asked about the ideal ratio of lead generation to outside sales reps. There is no short answer. The most important concept to grasp here is that inside sales/teleprospecting should be a supplement to the pipelines of outside sales. This is no different than any other aspect of marketing. I always say, the best sales reps will never justify their missing quota due to insufficient leads from marketing, and I think this is a given. However, many outside reps, while being efficient closers, are inefficient prospectors. Where top reps will exceed 100% of quota from efforts all their own, middle performing reps may only make quota with help from lead generation.

A common ratio I have observed in enterprise sales focused organizations with a decent investment in dedicated lead generation is 1:3, which is 1 inside to 3 outside reps. In this model the lead generation group generates on average 30-40% of each outside reps pipeline. I have seen ratios varying from 1:1 to as much as 1:10. Obviously the ratio has a huge effect on the benefits to outside sales and consequently, the group’s perceived success of the lead generation efforts. As such, expectations should be clearly defined in order to view lead generation success through the proper lens.

Is marketing “over qualifying” leads? Two ways to solve this problem

I had a discussion earlier in the week with a prospect who was concerned marketing was “over qualifying” certain leads. Turns out, sales missed an opportunity that marketing had in “nurture” or incubate status. I have heard this sentiment before, almost always from concerned sales reps. After all, complex sales involves a long term process that benefits from building deeper relationships with prospects.

If you have read Influential Selling, by Ken Karnes, then you know a successful and profitable deal starts long before a proposal is written. Where one company’s sales force may only wish to engage leads who have issued an RFP, others will want to speak to anyone willing to have a conversation. When selling to large enterprise accounts, I find the latter scenario more in line with the desire of sales. This is probably because most companies selling to enterprise sized accounts have a smaller suspect universe due to the size and nature of their deals. As such, sales wants to start any relationship with potential buyers as soon as possible, even if a sale is 14 months down the road. There is no right or wrong method and each company should set its own rules based on their solution and market landscape.

In any event, here are 2 tips to reduce over qualification of leads:

1) Regularly evaluate what the definition of a “qualified lead” is.
Even after sales and marketing have, by mutual understanding, defined a qualified lead, it is important to realize this definition is not written in stone. The definition should be based on the needs of sales, and as these needs change, so might the metrics that define a qualified lead.

2) Make use of tribal account knowledge.
Sharing information between sales and marketing is critical, especially in enterprise selling environments. Many times, a sales rep will be well informed on prospects and suspects in his/her territory or vertical. This information must be captured and shared in order to gain a clear picture of targeted suspects/prospects. We see this process work well in our lead generation programs.

Remember, clear communication and an infrastructure that allows collaboration between sales and marketing goes beyond technology to include practical process.

Define a clear cultural vision to become a world class sales organization

Gain the support of senior-level management and designate a “sales culture leader” to champion initiatives. This leader will ensure the adoption of a cultural transformation and assume the role of visionary, facilitator, coach and mentor to the sales organization.

Establish a clear sales process.

A well-defined sales process needs to a) direct sales people to the best opportunities and b) provide sales people with the discipline (and the behaviors) that will best allow them to pursue those opportunities. When a sales force adheres to this process, all other selling approaches, reporting and forecasting follow. It also requires a consultative selling approach, a compelling capabilities presentation and the ability to effectively coordinate across your organization so that your customers say you are easy to buy from and your salespeople say that you are easy to sell for.

Formulate a clear vision and strategy.

And, communicate it precisely and comprehensively throughout the sales organization. Your sales force needs to understand the strategy, as well as the part they play in its execution. Tier your customers continually through a screening process for both their current and future value. Ask yourself whether you have deployed the appropriate sales resources to the appropriate channels. Utilize a data rich and fully integrated enterprise-wide information system (CRM/SFA) for pipeline/forecasting, client relationship development and account planning. Create detailed account plans that are aligned with clients’ top initiatives for strategic accounts. Finally, communicate to the sales force the economic benefits of retaining and sustaining deep relationships.

Focus on talent management.

Concentrate your recruiting efforts on hiring stars by screening for the known characteristics of high performance within your organization. Do not compromise based on availability. Employ an intense on-boarding process to get new hires up to speed quickly so that they can effectively interact with clients and produce results within a few short months. Define and update competency models for sales roles. Consider “up-skilling” and certification that involves targeting training to address assessed skill gaps. Evaluate the effectiveness of these programs based on business outcomes, not on inconsequential metrics such as attendance or knowledge testing. Differentiate between low, middle and star performers. Aggressively retain your star performers and move quickly to manage out underperformers. Develop outstanding sales managers who achieve desired behaviors/results from their sales teams through effective deal strategizing, coaching and leadership. They should be accountable to apply and certify your sales effectiveness program. And, finally, don’t forget the value of individual and group sales coaching to help your leaders achieve even better results.

Establish rewards.

The rewards should be based on quantitative and qualitative results and should be aligned with your corporate strategy and sales effectiveness objectives. Measure the results of your sales effectiveness program beyond quota attainment by including metrics such as increased sales pipeline, improved close rates, shortened sales cycles and reduced non-selling time.

So, what’s the economic impact?

The percentage of salespeople that attain quota usually is not usually much more than 50%. And, the super stars usually carry the load on overall quota attainment. Most salespeople typically work harder and longer to attain quota, but not necessarily smarter.

We worked with a company that completed a three-plus year effort to build a true sales culture, in which the following results were achieved: a 41% increase in total contract value, a 19% increase in pipeline opportunities, a 25% decrease in sales cycle time, an 76% improvement in close ratios, a 46% improvement in forecast accuracy, a 39% sales success in first six months by new hires and a 33% reduction in non-selling time. All in all, the company achieved a return-on-investment of eleven times. It’s hard work, but establishing a pervasive sales culture really does pay off!

Cold Call Messaging – 4 Tips to Crafting an Effective Pitch

Messaging is a key component in any lead generation program. Poor messaging will doom a teleprospecting campaign before it even starts. Tony Jaros, an executive for SiriusDecisions, said in a recent exchange with BtoB magazine that poor messaging, along with improper targeting, is one of the most significant barriers to effective calling campaigns. I couldn’t agree more. Now that we are at a consensus, it begs the questions, how do we improve messaging?

In our call guides, we have a series of value statements that a lead generation rep can use in their sales pitch. These value statements are critical in determining the outcome of a call. A good opening value statement should do three things:

1) Quickly grab the attention of your prospect
2) Clearly communicate your solution (without fluff)
3) Establish credibility (without fluff)

A Prospect wants to quickly know what it is you do and what makes you so special. Determining who writes the value statement can determine its effectiveness. In many organizations, marketing crafts these value statements all their own. You might think “what’s wrong with that? Isn’t messaging their job?” Keep in mind that sales messaging and a sales pitch are two very different things. Marketing tends to add all the “required fluff” to anything it gets its hands on. Reading fluff may be acceptable, but hearing it can be annoying. Marketing jargon can sound like “blah blah blah” in the ears of a busy executive. You must demonstrate to the prospect that you value their time and you can do so by getting straight to the point. Instead of:

“Widgets Inc is the leading provider of powerful, efficient, and technologically advanced widget solutions. We focus on 3 key areas of widgets; flexibility, performance, and durability. We enable companies like yours to strategically enhance their business through our highly specialized Widget approach.”

Try:

“We just helped ABC Inc. reduce capital expenditures by 15%. Our facility at Widget Inc. is state of the art. This has allowed us to improve reliability without raising costs.”

This sounds much better when spoken and gets straight to the point. It also establishes credibility to the prospect. It can be difficult to write a good pitch at first and will most likely take several runs. Here are 4 tips we follow when crafting an effective cold call pitch:

1) Try keeping sentences to 10 words or less. This is more in line with natural speech.

2) Avoid Buzzwords if at all possible. Buzzwords are good for ads and venture capital investors, but real prospects grow weary of hearing them 5 times a day from your competitor’s cold calls.

3) Ask a few sales people in your company, the ones that have had success in a cold call, what they think grabs a prospect’s attention.

4) Finally, read the pitch allowed to a few people outside of your company but still in the industry. Do they get it and does it sound natural to them?

Following these simple steps will help you/your team communicate more effectively with targeted prospects. Remember, if administrative assistants are professional phone screeners, then corporate executives are professional cold call critics. While they may not critique your approach formally, they certainly have a way of shutting down what they do not like.

Teleprospecting, sales lead generation, extreme prospecting, inside sales, telesales, and enterprise lead generation…

Whatever you call it, more and more sales and marketing executives involved in a complex sale are realizing the value of resources dedicated to developing qualified prospects, whether in-house, or outsourced. There are few standards here, in terminology and method. I recently had a long conversation with a new competitor in our space who wanted to learn more about what we at iTelesource do. Without giving away all of our “secrets”, we had a productive conversation that highlighted the range of names and methods used in our niche market. Among the many differences, there are two main “boxes” if you will that complex sales B2B lead generation/teleprospecting companies fall into.

# 1: Call Center Based B2B Lead Generation/Teleprospecting
In this box you have companies that understand the inherent differences in B2B and B2C telesales. They also understand the differences required to be effective in the complex sell. They rely heavily on their technology, process, and techniques to counter the inexperience of their reps, who they often train from scratch. As such this method is more in line with the traditional in-house insides sales/lead generation role which is in fact a more Jr. Level sales/marketing position.

# 2: Teleprospecting with remote Senior Level Sales Professionals
Companies in this box are unusually small but nonetheless make up a rapidly growing sector of our business. These “boutique” shops rely on experienced B2B sales professionals who often work from remote home offices. These companies tend to be less organized in the way of process and technology; however they rely heavily on hiring experienced senior level sales professionals who, as a lifestyle change, no longer wish to pursue the hectic lives of today’s outside sales rep. In this role, the inside sales/lead generation position is a senior level position of great experience taken out of convenience/choice.

There are certainly other defining factors such as how the companies are compensated for that matter that could make up any number of subcategories.. In any case, most companies I am aware of fit in one of the aforementioned categories. If iTelesource had to be in only one box, we would fit better in the 2nd of the two. I would however like to think we have refined our process and technologies to the point of companies traditionally in Box #1 with a delivery model more in line with Box #2. Now I do not believe one “box” is better than the other, but that it all depends on your segment, target market, and goals. In a future post we will explore what types of companies are better served by Box #2 vs. #1.

Lead Grading vs. Lead Scoring - Closing the Loop on Lead Generation

As if the sales/marketing 2.0 craze over the past few years has not created enough buzz words to fill an encyclopedia, lead grading is an all too important function in closed loop lead generation programs that is rarely mentioned. It is often confused with lead scoring. Where lead scoring is used to determine the potential sales readiness of a lead before it is passed on to sales, lead grading is used after it has been handled by sales. Lead grading is a useful function that allows sales to score the effectiveness of leads derived from marketing efforts. Not only does lead grading give sales a say in how effective the lead was (or was not), it allows marketing to better understand what sales perceives as truly sales ready. Comparing both the scores and grades of a lead once it has swung full cycle can serve to validate your lead scoring formula.

We implement lead grading in all of our lead generation programs. In teleprospecting or telemarketing, this is a great way to get post hand-off validation of lead generation success. In order for it to be effective, the grading scheme has to be consistent and defined. Each sales rep must understand how the grades are assessed. We use a simple worksheet with 3-4 key metrics and ask questions around these metrics in a post hand-off interview with each sales rep to assess the final lead grade. I have found this practice to spur productive conversations around lead development while helping sales better appreciate marketing’s efforts.

If you have another method of assessing the effectiveness of a lead post hand-off I would like to hear about it.

Why a sales “culture” is critical for success

Many companies still adhere to the “pay myth” that holds that pay is the cornerstone for managing sales performance. The belief is that, if you set sales compensation right, you’ll get better sales results. While we certainly agree that sales people, by their very nature, will “follow the money”, our work has shown that an integrated approach — which involves building a true sales “culture” — results in far better sales performance.

So, why do some still cling to the “pay myth”? Because (a) it’s a handy lever to pull and to yield short-term results and (b) true change is never easy  or fast, especially in the life of a sales leader who is responsible for sales revenue targets and other metrics including gross margin, account receivables and customer satisfaction. And, because the daily routine (if you can call it that) of a sales leader consists of reading and responding to emails, calls with direct reports and customers, internal conference calls, sales planning and forecasting, strategy development and interviewing and — very often — travel three to four days a week for in-person customer/prospect sales calls. Consequently, sales leaders rarely have the time for the focused and integrated approach that building a sales culture requires. But, for those companies who really want to see a performance payoff, I’ll share a few guidelines for developing a sales culture in future posts.

Boosting Existing Sales Skills

How can you increase the effectiveness of your existing sales force? For starters, skill gaps can be successfully addressed with targeted orientation sessions (instead of expensive training events) by utilizing your sales managers as coaches to support sales representatives in the field. The effectiveness of this approach is based upon business outcomes, not inconsequential metrics like attendance or testing normally associated with training events. Orientation sessions are much more affordable using technology to hold “webinars” than flying in salespeople from across the country for a two or three day training event with little accountability. Using meaningful content within the framework of a sales coaching program will solidify learning and change behavior through activities that will drive greater business results. The results are measurable and can be significant. For example, a company that adopted this method increased their total contract value by 41% and reduced their sales cycle by 25%. There are no silver bullets to obtaining and developing high quality sales talent. It can be difficult, time consuming and complex at times, but the payoff can be high for companies that are dedicated to developing a high performance sales culture.

Developing New Hires

Once hired, a new sales person needs to be productive as soon as possible. A commitment to intense on-boarding or induction programs can help new hires effectively interact with clients and produce results within a few short months. The induction should go beyond “features and functions” product or service knowledge to include the specific business issues a product or service solves and the economic value it creates for the client. The induction should also include a selling toolkit complete with specific messaging that helps new hires have relevant, compelling discussions with clients and prospects. And finally, there should be a certification process along the way with a significant graduation exercise at the end. One company that instituted such an induction program shortened the sales cycle significantly. Prior to launching the program, the shortest selling time of a new hire was typically seven months or longer. After completing the course, 39% of the new “graduates” achieved sales success in six months or less.

Attracting Top Performers

Recruiting high quality sales talent is universally viewed as the most important attribute to achieving world class performance; however, a tight labor market for top sales talent compounded by many companies increasing the size of their sales forces this year requires a more rigorous approach to recruiting. New methods and channels will be required to attract sales talent in today’s competitive market. Innovative approaches such as identifying passive candidates through online recruiting strategies and advanced search techniques can yield a greater candidate-to-hire ratio, increase the quality of hire, and reduce the time it takes to find the right candidate(s) by as much as 20%.